£50 a player....X-ball you would ideally have 10 players for rotation...thats £500 per team
Vendors would have to be there because thats how they make the money to sponsor the events...otherwise it wouldn't be worth them being there or sponsoring the event...
And it is kinda better to try before you buy i guess
the venue doesn't have to be "great" as in grand and expensive...it jst needs to be easy to get to and secure.
£500 per team, a fair price you may think but lets just analyse what the promoter has to do with that........ with a one day event.
Lets start with before the event....
Phone calls - hundreds of them.
Site rental at least a grand a day and how many days do you need the site for ?
Marque hire about a grand per thirty teams.
Table hire you wouldn't believe how many you would need about £3-5 each
Insurance this is team entry dependant but no less than £40 per team.
Portable Toilets @ £70 per 4 teams.
Set up crew - site and entry dependant but allow six per ten teams and remember they will need hotels and food.
During Event
Field refs @£70 each Minimum 5 per field.
Field ultimates @£100 each 1 per field.
Off field staff @£60 each allow 3 per running field.
Food, water, a bucket load of administration equipment.
Then you need for each field.
Nets and Posts - well you do want the balls to stay infield don't you! they may be included with the site or they may cost you £1500 per field per event.
Bunkers - I have been to events where they seem to have forgot them but in this case lets give them some. About £4000 each field and if you are lucky you can use them ten times before they are out of date and you can struggle to sell them for less than half what you paid.
Chronographs £250 for each of the main ones allow two per field.
Hand held £55 and you need two a field.
Shot counters (if you are using ramping) two per field @ £80 each.
On field Blowers 1 per field @£90 each + fuel.
Computers for event and field admin if Xball allow one per five teams @ £350 each.
Major equipment cost IE Merlow(cherry pickers) about a £100 per weekend plus fuel each.
Would you like security! well £60 each one please minimum.
First aid well St Johns want £300 per pair of staff.
Normal first aiders to comply with your insurance! the course is £80 each and you need a minimum of two per 100 players.
Don't forget all the fuel you are going to use reckon on £3-5 per team.
Portable generators those computer batteries don't last that long. £120 each and you also need all those extension cables wont you.
Would you like air for those guns.... well £65 per team for a ramping tournament.
Would you also like seating to to watch some of the good games well in the UK a seating stand works out at about £12 per seat.
After event.
Clean up and take down crew, six people per two fields per day, you could do it in one day depending on the clean up required either way the staff would be from the event so would have needed a hotel the night before as well as wages.
Have you also committed to pay some travel expenses !
Oh don't forget the tax-mans bit with VAT and other **** he gets of everyone.
Fifty quid each ................ how
Russ